Procedure Followed In Decision Making Process
There is no direct Public dealing. The Head of Department is the Addl. Election Commissioner, which is a constitutional post to assist the State Election Commissioner. There is also Deputy Secretary who looks after Administration matters. The Deputy Secretary is assisted by the Superintendent, who looks after the Sectional work. There is a Assistant Accounts Officer who assists in the Accounts work.
The channel of reporting to the State Election Commissioner is given below:- Dealing Hand> Superintendent > Deputy Secretary > AEC > AAO
Under the powers conferred upon the State Election Commissioner by the Constitution of India and the DMC Act, 1957 (up dated till date) all statutory functions remain with the SEC. There is low pressure of public during non-election period but during the election period there is tremendous flow of public and candidates, for obtaining forms required for elections, to purchase electoral rolls, maps of the wards and other related material and to get certified copies of relevant entry of the electoral roll to the aspiring candidates, which are to be attached with nomination paper as a proof of the person having been registered as voter in the latest electoral roll. The demand of public and candidate is met out the same day.
During non election period the complaints are disposed off normally with in a week’s time after obtaining the approval of the SEC. In case the required information is not available directly in the Commission the same is obtained from the Returning Officer concerned and is made available to the applicant.
Complaints and other communications from the public are dealt with at the level of Administrative Officer and Superintendent. Action is put up to Addl. Election Commissioner and further to the State Election Commissioner and action is taken/ replied given after approval of SEC.
Certified copies of election documents and other related election results and data’s are dealt with and copies given by DSA. There are some restricted documents defined in Rule 77A(l) of the Delhi Municipal Corporation (Election of Councillors) Rules 1970, which are to be preserved in safe custody, which can be open for inspection etc. and are disposed off as waste paper after expiry of prescribed period except in cases of election petitions the court of the District Judge Delhi is competent to summon the sealed documents for production.
Subject to any direction to the contrary given by a comptent court, the packets and other papers and all data, results and other information recorded and stored in the memory of the voting machines referred to in rule 77A shall be retained for a period of six months from the date of publication of results of election under section 14 and shall thereafter be destroyed or erased, as the case may be.
Provided that if any election petition is field in the court of the District Judge of Delhi, the packets, other papers and all data and information stored in the voting machines referred to in this rule shall not be destroyed or erased, as the case may be, until the petition is finally disposed off.